Summer Funding Collaborative Request for Proposals
The 2018 Summer Funding Collaborative RFP opportunity is now closed.
Release Date: January 8, 2018
February 2, 2018, 5:00 p.m.
|Read a PDF of the application.|
|Download the budget template.|
|View related materials and resources.|
|Read the Q&A.|
|Submit your proposal by applying online.|
Request for Proposal (RFP)
The Baltimore Summer Funding Collaborative (the Collaborative or SFC) consists of 11 organizations that fund high-quality summer programs that serve children and young adults from low-income families in Baltimore City. The SFC uses a common application that allows organizations to apply for grants from all SFC funders with one application submission.
General Eligibility Requirements
Applicants must primarily serve children and youth from low-income families who live in Baltimore City and have a plan to serve healthy meals to students attending summer programs that operate four or more hours per day. The Collaborative will prioritize summer programs that have been in existence for at least two years, work to promote academic and social-emotional growth in children and youth, and are inclusive of students of all abilities.
Funder-Specific Requirements and Priorities
In addition to the general eligibility requirements listed above, each SFC funder has specific criteria and preferences. This includes necessary documentation that should be included in your submission if you would like to be eligible for specific organizations’ funding.
Download the Funder-Specific Requirements here.
Proposals will be grouped into categories and scored based on the RFP’s Program Guidance. Proposals will be assessed based on the program history and performance, program staff, program content, family and community engagement, evaluation plan and proposed budget. Decisions will also be informed by individual foundations’ funding priorities outlined in the Funder-Specific Requirements document.
Proposals and supporting documents will be submitted via the online application. All funders require a completed budget template submitted with the application. Some funders may require other supporting documents in order for your proposal to be considered by their organization. These documents could include the following:
• Most recent audited financial statement and IRS Form 990 form
• Proof of 501(c)(3) of 509(a) tax status
Funders reserve the right to deem any incomplete proposal ineligible for competitive review. Please closely follow the guidance on this page to ensure that your proposal meets the RFP’s requirements and is eligible for review. Applicants may be asked to provide additional information on submitted proposals.
Applications must be submitted no later than February 2, 2018 at 5:00 p.m. Please note that SFC will not accept late applications. Plan to submit earlier than the deadline in case you encounter submission issues requiring technical assistance.
Submitting Questions about the RFP
There are two ways to have your questions answered about the RFP and its requirements.
1) Submit your question via e-mail to email@example.com no later than Friday, January 26, 2018 at 12:00 PM.
2) Attend an optional pre-proposal conference. Update 1/19: The pre-proposal conferences were held on January 16, 18, and 19.
In order to ensure that all applicants have equal access to information about this RFP, all questions asked at the pre-proposal conferences or submitted via e-mail before January 26, 2018 will be answered in a Questions and Answers document (Q&A). The Q&A will be updated and uploaded twice: January 19, 2018 and January 26, 2018 by 5:00 PM.
Community Review Process
The Mayor’s Office of Human Services (MOHS), on behalf of the Baltimore Summer Funding Collaborative, is seeking adult and youth reviewers to read and score RFP applications.
Adults (18 and older) that are residents of Baltimore City and are not applying to the Summer Funding Collaborative are eligible to be a reviewer. Youth (17 and younger) living in Baltimore City may register to be a reviewer. However, youth will not be allowed to review applications from a program they are currently attending or likely to attend.
Click here to register as a reviewer for the Community Review Process. Once registered, if selected for this round of grant proposals review, you will receive follow up emails from MOHS staff.
Reviewer Responsibilities include:
• Attending a reviewer training (there will be a webinar option);
• Submitting copies of Conflict of Interest and W-9 Forms;
• Reading and scoring applications using a rubric; and
• Participating in a consensus meeting with other reviewers.
Reviewer activities will take place in February 2018. Reviewers will receive a stipend of $10/application, with reviewers reading and scoring between 10 – 15 applications.
Materials and Resources
• Funder-Specific Requirements
• Program Guidance
• Online Application – Submit your proposal through the online application. E-mailed or mailed proposals will not be accepted.
• Online Application as a PDF – This resource should only be used as a reference.
• Required Budget Template
• Performance Measures Tip Sheet
• Office of the Mayor – Violence Reduction Initiative Zones – This is a resource describing the geographic funding priorities of the Mayor’s Office.
• Submission Checklist – Use this handy one pager to help you navigate the application process.
• Questions and Answers (Q&A) Document – this document will updated for a second and final time on January 26, 2018.
Available Technical Assistance
• Free Technical Assistance and Support
The Maryland Out of School Time Network will review your draft grant submission for the Summer Funding Collaborative and provide up to 30 minutes of feedback and technical assistance. This opportunity is free of charge and completely optional. Slots are limited, so be sure to sign up if you are interested.
Resources to Enhance Your Summer Program
• Summer Enrichment Partnership Directory – If you would like to be included in this directory, click here.
• Baltimore City Public Schools Construction List – If you are looking for a site to locate your program, this linked chart contains helpful information about what is taking place at school sites over the summer and which locations have air conditioning.
• SummerScape – This year the Mayor’s Office of Human Services will publish an online summer program finder called SummerScape. To register your program for the map, please complete this online form.
• Enoch Pratt Locations and Summer Offerings
• Summer Meals Program
Inclusion and Special Needs
• Kids Included Together
• Maryland Out of School Time Network
• Maryland Inclusion Helpline: 1.888.219.2440 ext. 1
• Special Needs Inclusion Project: Inclusion Tool Kit
The Baltimore Summer Funding Collaborative is comprised of the following funding organizations:
• The Abell Foundation
• The Annie E. Casey Foundation
• Bloomberg Philanthropies
• CareFirst BlueCross BlueShield
• Clayton Baker Trust
• The France-Merrick Foundation
• The Harry and Jeanette Weinberg Foundation
• Joseph and Harvey Meyerhoff Charitable Funds
• Lockhart Vaughan Foundation
• The Office of Mayor Catherine Pugh – Mayor’s Office of Human Services
• Under Armour
Family League of Baltimore is facilitating the data collection and evaluation work of the Summer Funding Collaborative.
The Office of Mayor Catherine Pugh – Mayor’s Office of Human Services is coordinating the Community Review process for all applications submitted to the Summer Funding Collaborative.
Baltimore’s Promise is the administrative backbone for the Summer Funding Collaborative. E-mail us at